Club admins

Running a club

Create your club

On the sign-up page, choose Create a club (or, if you already have an account, go to Your clubs and choose Create a club). Give it a name and town, pick a starting team structure (seniors and juniors, adults only, junior club, or blank) and set this season’s adult and junior fees. You become the club’s admin, with access to your club only. Next you add a card with Stripe to start a 14-day free trial, after which the club pays a monthly subscription (see Club subscription and billing).

Then, from Admin:

1. Add your bank details under Club settings so members can pay.
2. Check your sections and teams under Teams & people.
3. Share your invite link.

Inviting people

Admin → Invite people shows your club’s invite link and code. Tap Share link to send it on WhatsApp, email or your club’s social channels. People with the link or code join straight away as a member; make people coaches or admins afterwards.

• Close joining stops anyone new joining, with the link or from the team list, until you open it again.
• New link replaces the link and code. Old links stop working, which is useful if a link has been shared too widely.

The team list and join requests

Players can also find your club in CourtIQ’s public team list by searching for its name or town. The list shows only your club name, town and team names, never players or contact details.

People who pick a team from the list don’t join straight away: they send a join request. You and the coaches of the team they picked get an email. Open Admin → join requests waiting (coaches: Players → join requests waiting) to see who’s asking, their email and any message, then:

• Approve to make them a member. We email them to register their players, and offer to add those players to the team they picked.
• Decline if you don’t know them. They aren’t told why.

Only approve people you know: once they’re members they can see your club’s calendar and news.

To keep your club out of the list, untick Show this club in the public team list under Admin → Club settings. Invite links still work.

Seasons, fees and renewals

Admin → Seasons & fees lists your seasons.

• Change a season’s fees and tap Save. New fees apply to new registrations and renewals; anyone already registered keeps their fee (adjust individual fees on the player’s page).
• Start a new season creates the next season (usually September to August). Tick Make this the current season now when you’re ready for renewals, or use Make current later.
• When a new season becomes current, every player shows Not renewed until their family renews them.

The membership database

Admin → Membership database lists every player at your club. Search by name or email, and filter by adults or juniors, membership status or squad. Export CSV downloads the filtered list as a spreadsheet, including emergency and medical details, so store it securely.

Open a player to see everything about them, record payments, change their squads or delete them.

People

Admin → Teams & people → People & roles lists everyone in your club with their role. Remove takes someone out of the club; players they registered stay in your membership database, and you can delete them separately.

Deleting your club

At the bottom of the Admin page, open Danger zone → Delete this club and type the club’s name to confirm. This permanently deletes every player record, membership, payment, team, event, register and announcement for the club, and everyone loses access. People’s CourtIQ accounts and their other clubs aren’t affected. This can’t be undone, so export the membership database first if you need a record.